Education Edge PMP PMBOK Week 3 Office Read – Project Scope Management

PMBOK Chapter 5 – Scope Knowledge Area 6 Processes 1.     Plan Scope Management (Planning) 2.     Collect Requirements (Planning) 3.     Define Scope (Planning) 4.     Create WBS (Planning) 5.     Control Scope (Monitoring and Controlling) 6.     Validate Scope (Monitoring and Controlling)  Collect Requirements The process of defining and documenting stakeholders’ needs in the form of condition and capabilities to meet project objectives  Define Scope The process of developing a detailed description of the project and product  Create WBS The process of subdividing project deliverables and project work into smaller, more manageable components  Validate Scope The process of formalizing acceptance of the completed project deliverables  Control Scope The process of monitoring the status of the project and the product scope and managing changes to the scope baseline  Product Scope The features and functions that characterize a product, service, or result  Project Scope The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions  Collect Requirements: Tools and Techniques Interviews (most widely used), Focus Groups, Facilitated Workshops, Document Analysis, Prototyping, Observation, Requirement Workshops (most effective), Business Context Diagram, Surveys and Questionnaire  Stakeholder Register Used to identify stakeholders that can provide information on detailed project requirements and management activities.  VOC Voice Of the Customer  Nominal Group Technique Enhances brainstorming with a voting process used to run ideas in order of usefulness  The Delphi Technique A selected group of experts answers questionnaires and provide feedback  Idea/Mind Mapping Ideas created through individual brainstorming are consolidated into a single map to reflect commonality and differences in understanding and generate new ideas  Affinity Diagram Allows a large number od ideas to be sorted into groups for review and analysis  Plurality The largest block in a group decides even if a majority is not achieved  Requirements Management Plan Documents how requirements will be analyzed, documented and managed throughout the project  Requirement Traceability Matrix A table that links requirements to their origin and trace them throughout the project life cycle  Requirements Documentation Describes how individual requirements meet the business need for the project  Decomposition Subdivision of project deliverables into smaller, more manageable components  Work Package Level The point at which the cost and activity durations for the work can be reliably estimated and managed  The 100% Rule WBS represents all product and project work. Everything leads from the bottom-up and no extra work is left out  WBS Dictionary A document that provides more detailed descriptions of the components of the WBS  Scope Baseline Part of the Project Management Plan, includes: Project Scope Statement, WBS and WBS Dictionary  Validated Deliverables Deliverables that have been completed and checked for correctness by the Perform Quality Control process  Accepted Deliverables Deliverables that are formally signed off and approved by the customer or sponsor  Configuration Management Plan Defines items that require formal change control and the process for controlling change to such items