The application for the PMP exam is a critical piece of the puzzle for anyone who wants to earn the Project Management Professional (PMP) certification. If you are contemplating applying for the PMP exam, then you must know the PMP application process in and out.
If you successfully complete the PMP application you will be able to sit for the exam and can also prove your qualifications and project management experience.
However, in this blog, we will walk you through the PMP application requirements, and tips on filling out the PMP application and will also give you some comprehensive insights about applying for the PMP exam in a successful way.
Understanding the PMP Application Process
The PMP application process is a detailed procedure designed to evaluate your project management experience, education, and professional knowledge. It includes filling out an online application form, submitting evidence of your qualifications, and passing a rigorous review by the Project Management Institute (PMI). This application is crucial as it ensures that candidates meet the standards required to take the PMP exam.
Once you’ve met the PMP application requirements, you can proceed to fill out your application. PMI has set clear criteria, including the amount of experience required in managing projects and the completion of specific project management education hours.
Step-by-Step Guide on How to Apply for PMP
Before diving into how to fill out the PMP application, it’s important to understand the PMP application requirements thoroughly. To apply for the PMP exam, candidates must fulfill two key criteria: formal education and project management experience.
1. Educational Requirements
The PMP application requirements specify that candidates must have a secondary degree (high school diploma or associate degree) with 7,500 hours of project management experience, or a four-year degree with 4,500 hours of project management experience.
Additionally, you must complete 35 hours of project management education.
2. Project Management Experience
You must document and provide detailed information about your project management experience. This includes describing specific projects you’ve worked on, the roles you’ve held, and the project outcomes. The experience must meet the following criteria:
- Project Initiation: Including project scope and stakeholder management.
- Project Planning: Covering work breakdown structures, schedules, risk management, and more.
- Project Execution: Overseeing work performance and handling communication.
- Project Monitoring and Control: Managing project progress, risks, and changes.
- Project Closing: Ensuring the project deliverables are accepted and closing all activities.
This experience will be vital in proving your qualifications during the PMP application process. Make sure to be as detailed and accurate as possible.
How to Fill Out a PMP Application
Filling out the PMP application can seem like a daunting task, but with careful planning, you can complete it smoothly.
Here’s a breakdown of how to fill out the PMP application effectively:
1. Create a PMI Account
The first step in the PMP application process is to create an account with PMI if you haven’t already. You’ll need to log in to PMI’s official website, where you’ll find the PMP application form. The account will also give you access to resources, study materials, and other tools to help you with your PMP exam application.
2. Personal Information
The initial part of the PMP application involves filling in basic personal information such as your name, contact information, and background. PMI asks for your educational qualifications here as well. Make sure the information is up to date and consistent with the details you’ll provide later in your project management experience section.
3. Education and Training
In this section, you’ll need to list the 35 hours of project management education required by PMI. You’ll need to provide the course name, provider, and the number of hours completed. This could be any formal project management training, whether from a university, a PMI-accredited provider, or an online course.
4. Project Management Experience
This is the most important section when it comes to how to fill out the PMP application. You’ll need to describe each project you’ve worked on in detail. For each project, PMI requires you to list the following:
- Project title and duration: Include start and end dates.
- Your role and responsibilities: Outline your duties and the tasks you led.
- Key project outcomes: Mention the success of the project and any measurable results.
Be specific and use clear language to show how you’ve managed and led various projects. Ensure you include details about each project’s initiation, planning, execution, monitoring, controlling, and closing phases.
5. Signature and Payment
Once you’ve completed all sections of the PMP application, you’ll be asked to electronically sign the form. Afterward, you’ll need to pay the exam fee. The PMP exam application fee for Canadian candidates is CAD 505 for PMI members and CAD 675 for non-members.
Once your payment is processed, PMI will review your application. If everything checks out, you will receive an email confirming your eligibility for the PMP exam.
How to Apply for PMP and Get Approved
Now that you know how to fill out the PMP application, let’s review how to apply for PMP and ensure your application is approved:
1. Review the Application Thoroughly
Before submitting, review your entire application for accuracy. Double-check the details in your project management experience section to ensure you haven’t left out any important information. If possible, have a colleague or mentor review the application to catch any mistakes you might have missed.
2. Submit and Await PMI Approval
Once you’re satisfied with your PMP application, submit it through the PMI website. PMI will review your submission, and you can expect to hear back within 5-10 business days. In case of any discrepancies or if further documentation is required, PMI will reach out for clarification.
3. Prepare for the Exam
Once your application is approved, you can start preparing for the PMP exam. Utilize study guides, practice exams, and other resources offered by PMI. Creating a study schedule will help you stay on track and make sure you’re fully prepared.
Common Pitfalls to Avoid During the PMP Application Process
While the PMP application process may seem straightforward, there are some common mistakes that candidates make. Here are a few tips to help you avoid these pitfalls:
- Incomplete Project Descriptions: Make sure each project you list is detailed and fully represents your experience across all five project management process groups (initiation, planning, execution, monitoring, and closing).
- Inaccurate Hours: Be accurate about the hours you’ve worked. You must account for a minimum of 4,500 hours of project management experience (for those with a four-year degree) or 7,500 hours (for those with a secondary degree).
- Not Having Proper Documentation: Ensure you have documentation that can verify your project management experience if requested by PMI.
By avoiding these common mistakes, you’ll streamline the PMP application process and increase your chances of passing the review.
Conclusion
The PMP exam application is a critical first step in obtaining your PMP certification. Understanding the PMP application requirements and how to fill out the PMP application properly is key to ensuring a smooth experience. By following the guidelines above, you can confidently navigate the PMP application process and position yourself for success.
Education Edge’s PMP Certification Training Course can provide the training and resources you need to excel in both the application and exam. Get started today, and take the first step toward elevating your career with PMP certification!
FAQs
- What information do I need to complete the PMP application?
To complete the PMP application, you’ll need personal details, your educational background, documentation of your 35 hours of project management education, and a detailed list of projects you’ve worked on (including the duration, role, and responsibilities for each project).
- Can I save and return to my PMP application later?
Yes, you can save your progress and return to your PMP application later. PMI allows you to log in and continue filling out your application whenever it’s convenient for you.
- How long does it take to complete the PMP exam application?
The PMP exam application can take anywhere from 1 to 3 hours to complete, depending on how prepared you are with your project details and educational information.
- What are common mistakes to avoid in the PMP application process?
Common mistakes include inaccurate project descriptions, missing or incomplete information on hours worked, and not fully detailing your project management experience. Be as specific as possible with your projects and ensure all details are accurate.
- What happens after I submit my PMP exam application?
After you submit your PMP application, PMI will review it. If your application is approved, you’ll receive an email confirming your eligibility to take the PMP exam. If there are any issues, PMI will contact you for clarification.
